Passport Requirements for First Time Applicants, Updated 2017

Applying for your first Philippine passport has never been easier as the Department of Foreign Affairs has greatly streamlined its application process. Listed below are the UPDATED documentary requirements for first-time applicants.


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Passport Requirements for First Time Applicants, Updated 2017
Written by Jennifer Aranda.
Updated May 19, 2017 | Philippines

For even more information, just follow this link to the Office of Consular Affairs, Department of Foreign Affairs 

Government Agencies Mentioned in this List

  • Department of Foreign Affairs or DFA https://www.dfa.gov.ph/
  • Philippine Statistics Authority or PSA http://www.psa.gov.ph
  • Local Civil Registrar or LCR
  • National Bureau of Investigation or NBI  https://nbi.gov.ph/
  • Overseas Workers Welfare Administration or OWWA www.owwa.gov.ph/
  • Social Security System or SSS  https://www.sss.gov.ph/
  • Government Service Insurance System or GSIS  http://www.gsis.gov.ph/
  • Bureau of Internal Revenue or BIR  https://www.bir.gov.ph/
  • Commission on Filipinos Overseas or CFO  http://www.cfo.gov.ph/
  • Department of Social Welfare and Development or DSWD http://www.dswd.gov.ph/ http://www.gov.ph/section/department-of-social-welfare-and-development/
  • National Commission on Muslim Filipinos or NCMF  http://ncmf.gov.ph/
  • Office on Muslim Affairs or OMA 
  • Department of Science and Technology or DOST  http://www.dost.gov.ph/
  • Integrated Bar of the Philippines or IBP  http://www.ibp.ph/
  • Professional Regulation Commission or PRC http://www.prc.gov.ph/

GENERAL REQUIREMENTS FOR ALL APPLICANTS

  • Personal appearance at a DFA site.
    • Either parent can appear if the applicant is a minor and is a legitimate child.
    • Personal appearance of the mother if the minor is an illegitimate child
  • Confirmed appointment Confirmed appointment except for children YOUNGER than 1 year.  Visit the new website to secure an appointment through the DFA Passport Appointment System.
  • Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Office or PSA
    • OR Certified True Copy (CTC) of BC issued by the Local Civil Registrar or LCR, and duly authenticated by the PSA. Transcribed Birth Certificate from the LCR is required when entries in PSA Birth Certificate are blurred or unreadable.
    • Report of Birth duly authenticated by the PSA if you were born abroad.

IN CASE YOU DON'T HAVE A BIRTH CERTIFICATE

If you were born on or after January 1, 1950

  • Apply for the delayed registration of birth at the local civil registry office located at your place of birth
  • Submit authenticated Birth Certificate from PSA and supporting public document(s) upon the discretion of the processor or Consular Officer, with correct date and place of birth i.e. Form 137, Voter’s Registration Record, Baptismal Certificate with readable dry seal
  • For Muslim applicants, National Commission on Muslim Filipinos (NCMF) or Office on Muslim Affairs (OMA) Certificate with photo and readable dry seal

If you were born on or before December 31, 1949

  • Certificate of Non-Availability of Record from PSA
  • Notarized Joint Birth Affidavit of Two Disinterested Persons
  • Any public document(s) with correct full name, date and place of birth i.e. Baptismal Certificate with readable dry seal
  • For Muslim applicants, NCMF or OMA Certificate with photo and readable dry seal

ADDITIONAL REQUIREMENTS


Applicants 18 and Above


  • Valid picture IDs to prove identity.  You have to bring at least ONE of the following:
    • Government-issued picture IDs:  Digitized SSS ID; Driver’s License; GSIS E-card; PRC ID; IBP ID; OWWA ID; Digitized BIR ID; Senior Citizen’s ID
    • Other acceptable picture IDs such as the following: Old College ID; Alumni ID; Old Employment IDs
  • Supporting documents to prove identity.  You must bring at least THREE of the following:  Voter’s ID; PSA Marriage Contract; Land Title; Seaman’s Book; Elementary or High School Form 137 or Transcript of Records with readable dry seal; Government Service Record; NBI Clearance; Police Clearance; Barangay Clearance
  • Three of these supporting documents.  These documents must have been issued at least one year before your application date.  These must show your correct name, date and place of birth, picture and signature. Documents may include: PSA Birth Certificate of child / children; SSS-E1 Form or Microfilmed Copy of SSS-E1 Form; Income Tax Return; Voter’s Certification; List of Voters and Voter’s Registration Record (for newly issued VRR, attach the receipt); School Yearbook; Community Tax Certificate.

FOR MARRIED WOMEN

  • Marriage Contract (MC) in SECPA issued by the PSA
    • OR original and photocopy of the Certified True Copy of MC issued by the LCR and duly authenticated by PSA. Transcribed Marriage Contract from the LCR is required when entries in PSA Marriage Contract are blurred or unreadable.
  • Report of Marriage duly authenticated by PSA if married abroad

If you are the spouse of a foreign national

  • Marriage Contract (MC) on Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA)
    • OR Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by PSA.
    • Transcribed Marriage Contract from the LCR is required when entries in PSA Marriage Contract are blurred or unreadable.
  • Report of Marriage duly authenticated by PSA if married abroad
  • Original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance (required for first time applicants or renewal of passport to be used for the first time the surname of the husband)

APPLICANTS WHO AVAILED OF DUAL CITIZENSHIP OR ELECTION OF PHILIPPINE CITIZENSHIP UNDER RA 9225

  • Identification Certificate
  • Oath of Allegiance
  • Order of Approval
  • Report of Birth (for those born abroad)

Minors Below 18 Years old


  • Document of identity with photo, if the minor is between 8 and 17 years old for first time and renewal applicants, such as a School ID or Form 137 with a readable dry seal.  If the minor applicant never attended school, a Notarized Affidavit of Explanation is needed, detailing the reasons why the child is not in school.
    • If the minor is a legitimate child, the affidavit may be executed by either parent.
    • If the minor is an illegitimate child, the affidavit must be executed by the mother
  • Marriage Certificate of the minor’s parents, duly authenticated by PSA
  • Notarized Affidavit of Support and Consent to travel
    • If the minor is a legitimate child, the affidavit can be executed by either parent
    • if the minor is an illegitimate child, the affidavit must be executed by the mother
  • Original and photocopy of valid passport of the person traveling with the minor
  • Photocopy of valid passport of a parent or identification documents
    • If the minor is a legitimate child, either parent can provide the photocopy of the passport or documents
    • If the minor is an illegitimate child), the mother must provide the photocopy of the passport or identification documents

IF THE MINOR IS NOT TRAVELING WITH EITHER PARENT OR ALONE

  • An Affidavit of Support and Consent (or ASC) executed by either parent if the child is legitimate or by the mother if the minor is an illegitimate child.
    • If the minor applicant will be traveling with another adult, the name of the traveling companion and relationship to the minor applicant must be stated in the ASC.
    • If the minor applicant is traveling ALONE, the ASC should state that the minor will be traveling alone.
    • The ASC must be authenticated by the nearest Philippine Embassy or Consulate General.
  • Original and photocopy of DSWD Clearance.  There is no need to secure a DSWD Clearance if the minor traveling abroad has parents who are in the Foreign Service or living abroad or are immigrants, provided the minor applicant holds a valid pass such as a dependent’s visa/pass or identification card or permanent resident visa/pass or an identification card which serves as proof that the minor is living with parents abroad.

If Both Parents are Abroad, Additional Requirements

  • Special Power of Attorney (or SPA) with an attached photocopy of either parent’s valid passport (authenticated by the nearest Philippine Embassy or Consulate General) authorizing a representative in assisting the child to apply for a passport. If minor is illegitimate, mother should execute the SPA.
  • Proper ID of the duly authorized representative.  Valid picture IDs to prove identity.  You have to bring at least ONE of the following:
    • Government-issued picture IDs:  Digitized SSS ID; Driver’s License; GSIS E-card; PRC ID; IBP ID; OWWA ID; Digitized BIR ID; Senior Citizen’s ID
    • Other acceptable picture IDs such as the following: Old College ID; Alumni ID; Old Employment IDs

If the Minor is Legitimated by Subsequent Marriage of Parents

  • Authenticated Birth Certificate from PSA must include an annotation regarding the minor applicant’s new status as legitimated and the full name of the child

If the Minor is Illegitimate but is Acknowledged by the Father

  • Birth Certificate from PSA reflecting surname of father with Affidavit of Acknowledgement and Consent to use the surname of father

If the Minor is a Foundling

  • Certificate that the minor applicant is a foundling, authenticated by PSA
  • DSWD Clearance
  • Passport of the person who found the applicant
  • Letter of authority or endorsement from DSWD for the issuance of passport

If the Minor Applicant is Orphaned

  • Authenticated Death Certificates of parents from PSA
  • Court Order awarding guardianship of the orphaned minor applicant OR substitute parental authority under Article 214 and 216 of the Family Code
  • DSWD Clearance

Abandoned Minor Applicant

  • Court order awarding guardianship of the abandoned minor applicant or substitute parental authority
  • DSWD Travel Clearance

Legally Adopted Minor Applicant

  • Original and Certified True Copy (CTC) of PSA Birth Certificate before adoption
  • Original and Certified True Copy (CTC) of the PSA amended Birth Certificate after adoption
  • Certified True Copy (CTC) of the Court Decision or Order on Adoption and Certificate of Finality
  • DSWD clearance for minor applicant, if traveling with the person other than the adopting parents

In case the applicant is for adoption by foreign parents

  • Certified True Copy of the Court Decree of Abandonment of Child
  • PSA Death Certificate of the child’s parents or the Deed of Voluntary Commitment executed after the birth of the child
  • Endorsement of child to the Intercountry Adoption Board by the DSWD
  • Authenticated Birth or Foundling Certificate

Minor Applicant whose Parents’ Marriage was Annulled or are Divorced

  • Court order awarding guardianship of the minor applicant or substitute parental authority
  • DSWD Travel Clearance
  • PSA Marriage Certificate with annotation on nullity or annulment decree

Minor Applicant Whose Mother is Likewise a Minor

  • Personal appearance of mother and maternal grandparent/s
  • PSA Birth Certificate of minor applicant and mother
  • Affidavit of Support and Consent executed by the maternal grandparent/s indicating the name of the traveling companion
  • DSWD Clearance if minor will be traveling with the person other than the maternal grandparent/s
  • Proof of identity of mother and maternal grandparent/s:
    • Government-issued picture IDs such as Digitized SSS ID, Driver’s License, GSIS E-card, PRC ID, IBP ID, OWWA ID, Digitized BIR ID, Senior Citizen’s ID
    • Other acceptable picture IDs such as Old College ID, Alumni ID, Old Employment IDs
    • Supporting documents to prove identity but it must be at least THREE such as Voter’s ID, PSA Marriage Contract, Land Title, Seaman’s Book, Elementary or High School Form 137 or Transcript of Records with readable dry seal, Government Service Record, NBI Clearance, Police Clearance, Barangay Clearance among others.

MUSLIM APPLICANTS ADDITIONAL REQUIREMENTS


FOR LATE REGISTERED MUSLIM APPLICANTS

  • Certificate of Tribal Affiliation from the National Commission on Muslim Filipinos or NCMF

FOR CONVERTS WHO WOULD LIKE TO USE THEIR MUSLIM NAME

  • Annotated Birth Certificate (BC) on Security Paper or SECPA. This must be issued by the National Statistics Office or PSA, bearing the applicant’s Muslim name.
  • National Commission on Muslim Filipinos or Office on Muslim Affairs or OMA Certificate of Conversion

IF APPLICANT IS A DOST SCHOLAR

  • Certificate of Clearance from DOST

REFERENCES
•    Official Gazette. (2017). New applications. [online] Available at: http://www.gov.ph/services/passport/new-applications/ [Accessed 18 May 2017].
•    Official Gazette. (2017). New applications. [online] Available at: http://www.gov.ph/services/passport/passport-renewal/ [Accessed 19 May 2017].
•    Department of Foreign Affairs. (2017). First-Time Applicant. [online] Dfa.gov.ph. Available at: https://dfa.gov.ph/2013-04-04-06-59-48 [Accessed 19 May 2017].

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About the Author

Jennifer Aranda

Jennifer Aranda

Jennifer S. Aranda is the COO of IVC Immigrant Visa Center, Inc.

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